Rural England Prosperity Fund (REPF)
Capital Grant Claim Form
– Guidance for Applicant

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Important – Please Read Before Starting Your Claim

 

This guidance is designed to help you prepare and complete the REPF Capital Grant Claim Form correctly.  It explains what information and evidence are required in each section and how to upload your supporting documents.

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⚠️ The online claim form must be completed in one session.
You cannot save progress and return later.
 

To avoid losing any work, we strongly recommend that you first complete the downloadable copy of the form offline and gather all required evidence before starting the online submission.

 

If you have any questions or encounter issues completing the form, please contact:
📧 grants@teesglobal.co.uk – A Grant Claims Officer will be happy to assist you.

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Before You Begin

 

Please ensure:

• You have read this REPF Claim Guidance in full.

• All items you are claiming for have been:

  • Paid for in full (defrayed).

  • Received, installed and in working order.

• You have digital copies (PDF or image files) of:

  • Invoices and matching bank statements showing payments have left your account.

  • Procurement/quote evidence and the completed Procurement Statement.

  • Any photos or certificates required for evidence of installation or completion.

 

Section 1: Project & Organisation Details

 

Enter your organisation’s details exactly as stated in your Grant Funding Agreement (GFA).

 

Key points:

• GFA Reference: Use the reference from your signed GFA.

• Business Legal Name: Must match your GFA and bank account name.

• Company / Charity No. / UTR:

  • If registered with Companies House, enter your company or charity number.

  • If not registered, upload a document showing your Unique Tax Reference (UTR) (e.g. HMRC correspondence or screenshot).

• Contact Details: Include a valid email and phone number for the person responsible for the claim.

• Addresses: Provide your trading address (where the project took place). Only complete the “Registered Address” section if different.

 

Section 2: Bank & Finance Details

 

Enter the business bank account that matches the grant recipient name.
Claims cannot be paid into personal or third-party accounts.

You will need:

• Account Name (must match your business name).

• Account Number and Sort Code (numbers only – no dashes or spaces).

• VAT Number (enter “N/A” if not VAT registered).

• Finance Contact Name and Phone Number (for verification before payment).

 

Section 3: Claim Summary

 

This section summarises the financial details of your claim.

 

 

 

 

 

 

 

 

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Section 4: Itemised Expenditure (Defrayed)

 

Provide a line-by-line breakdown of each item or service being claimed.

Example format:
 

(1) Wind Solar Kit – ABC Supplies – Invoice AB1234 – Invoice Date: 12/12/25 – £2,000

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Tips:

• Each item must match the items approved in your GFA.

• Upload:

  • Invoices for all items.

  • Bank statement lines showing payments (or merchant receipts for card payments).

  • Photos or installation evidence (where relevant).

• Cash payments are not eligible.

Section 5: Procurement & Quotes Compliance

 

All purchases must comply with the Procurement & Quotes Rules (see your Claims Pack).

 

You must:

1. Confirm which procurement route you used for each item (e.g. single quote, 3 quotes, tender).

2. Upload:

   • The completed Procurement Statement template.

   • Copies of all quotes/tenders obtained.

3. If you selected a higher-priced supplier, include a brief value-for-money justification (template provided).

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Section 6: Outputs, Outcomes & Monitoring

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This section records what has been achieved as a direct result of the REPF support.

 

6.1 Full-Time Equivalent (FTE) Calculation

Enter the number of hours your business considers to be a standard full-time working week (e.g. 37.5 or 40).
This allows us to calculate the FTE value of any jobs created or safeguarded.

 

6.2 Outputs & Outcomes achieved

 

Jobs Created

Enter the number of new jobs created as a direct result of the project.

• If “0” is entered, job detail fields will be hidden automatically.

• If you enter 1 or more, the system will generate a corresponding number of job entry fields.

  • For each job, provide:

    • Job Title / Role

    • Start Date

    • Weekly Hours

Then read and confirm the declaration confirming that:

• These roles are genuinely new.

• They are expected to be sustained for at least 12 months.

 

Jobs Safeguarded

Enter the number of jobs safeguarded as a result of this support.

• If “0” is entered, the job safeguard fields will be hidden.

• If you enter 1 or more, the form will generate fields to record:

  • Job Title / Role

  • Date Job at Risk Identified

  • Weekly Hours

  • Reason Job Was at Risk

Confirm the declaration that these posts were at genuine risk and have been retained as a result of the project.

Other Outcomes

You will also be asked to confirm if your project has achieved any of the following (tick Yes/No):

• Engaged in new markets

• Adopted new-to-the-firm technologies or processes

• Improved productivity

• Increased visitor numbers

For each selected outcome, provide brief details in the text box provided.

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6.3 Unachieved or Future Outcomes

If any outputs/outcomes in your GFA were not achieved, explain why and give an estimated date for achievement (if applicable).

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Section 7: Asset Register & Retention

 

Complete this section only if:

• Any single item purchased exceeds £1,000, or

• The item is a fixed installation.

 

For each asset, list:

• Description

• Serial number (if applicable)

• Install location

• Date installed

 

You must confirm that assets will be retained and used for the approved purposes for at least three (3) years from purchase.

 

Section 8: Permissions & Compliance

 

Confirm that all relevant permissions, consents, and insurances are in place.

 

You will be asked to indicate:

• Whether planning permission / building regulations were required (and obtained).

• Whether landlord consent was required (and obtained).

 

Finally, you must declare that:

• All works and assets comply with health and safety regulations.

• Appropriate insurance cover is in place.

 

Section 9: Declarations

 

You must certify that:

• All outputs/outcomes reported were achieved as a direct result of the grant-funded project.

• All expenditure has been defrayed and matches approved items in your GFA.

• No items were ordered or paid for before the GFA was signed.

• All items have been received, installed and are operational.

• You understand that claims are subject to audit, verification and clawback if conditions are breached.

• All information provided is true and accurate.

 

You will then:

• Sign (using digital signature, typing, or uploading a signed copy).

• Enter your Name, Position, and Date.

 

Data Protection & Consent

By submitting the claim form, you consent to your data being processed by Tees Global Ltd and shared with programme partners (Redcar & Cleveland Council and Tees Valley Combined Authority) for the purposes of grant administration, monitoring, and audit.

Submitting Your Claim

 

Once all mandatory fields (*) are completed and all evidence uploaded:

• Review your answers carefully (you cannot edit after submission).

• Click Submit at the bottom of the form.

• You will receive an on-screen confirmation and an email acknowledging receipt.

 

✅ Final Checklist Before Submitting

☐   You have your signed GFA Reference ready

☐   All invoices and matching bank evidence uploaded

☐   Procurement evidence and statement attached

☐   Photos/installation evidence included

☐   Output/outcome data completed

☐   Declarations signed and dated

 

The online claim form must be completed in one session. You cannot save and return later. We strongly recommend you first complete the downloadable offline copy of the claim form and gather all required evidence before submitting online. You can download the offline copy here: [Insert link to downloadable offline form].

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If you have any questions, please contact: grants@teesglobal.co.uk.

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